What is the opportunity?

This is an opportunity to work in a fast paced multifaceted environment. As a key member of the team, you will be responsible for providing support to the Board, Board Committees, Subsidiary Boards, management committees and GS&CG Team. Working in this environment will provide the right candidate with the opportunity to broaden and develop their skills.

In this role, you will:

• Assist in the maintenance of statutory registers, minute books and company records for Irish, UK and Isle of Man subsidiaries.
• Prepare and file annual returns, ensuring that all statutory requirements are met and that filings are accurate and timely.
• Prepare and file statutory forms with the Companies Registration Office in Dublin, Companies House in the UK, and the Isle of Man Company Registry, ensuring all filings align with the relevant jurisdictions' requirements.
• Draft minutes for Tier 3 board and shareholder meetings, accurately capturing discussions and decisions to ensure compliance with corporate governance standards.
• Make any requisite statutory filings with the appropriate Registrar and liaise with other areas of the Group with regard to regulatory subsidiary filings.
• Assist with the liquidation of dormant companies.
• Deliver seamless meeting support for Subsidiary Board and management committee meetings to include calendar and diary invitations to all attendees, room bookings and publication of meetings on Diligent.
• Deliver wider support to GS&CG including share drive and folder access requirements, support for Diligent, and support for the induction and on-boarding of new directors.
• Provide support for GIA and Regulatory inspections including provision of documentation as the need arises.
• Assist GS&CG team with planning and execution of the Group Annual General Meeting/ Extraordinary General Meetings.
• Assist with issuance of stock exchange announcements.
• Support Related Party Lending reporting in GS&CG as required.

What will make you stand out?

• Strong Experience in Microsoft Office, Outlook, Excel and PowerPoint
• Strong planning and organisational skills
• Excellent communications skills, verbal and written
• A focus on accuracy and excellent attention to detail
• Ability to embrace change and work flexibly at pace

While not crucial to apply the following would be a strong bonus!

• Knowledge of Diligent Blueprint Software
• Knowledge of Diligent Boardbooks Software
• Chartered Governance Institute qualified or part-qualified

Essential Qualifications

There are no specific qualifications or minimum educational requirements needed for this role.

More about the team

The Group Secretariat & Corporate Governance (GS&CG) team is responsible for enabling and supporting the effective and efficient governance of the Group, through the Board of Directors, Board Committees, management Committees and Subsidiary Boards.

Why work with us?

The Bank of Ireland company culture prioritises work-life balance with an opportunity for flexible working, along with 23 days annual leave and excellent pension contributions. Family can mean different things to different people; we offer 6 months paid maternity leave, an innovative fertility and surrogacy policy and working parent supports.

Your wellbeing is important to us; we have an employee assistance program, WebDoctor and financial wellbeing coaches available. We also encourage and support staff to pursue educational and professional qualifications to grow and enhance your career!

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